Catering

Catering Information

Thank you for considering Lake of the Woods Mountain Lodge and Resort for your next meeting, event, reunion or your special wedding day celebration. The resort offers lodging and event space for groups up to 150. Larger groups will need to be approved by the resort owners.
The perfect getaway! This high mountain historic family and excellent fishing, lake resort sits beside one of the clearest natural lakes found in the Southern Oregon Cascades. One can enjoy cabin life, comfort food, the wonders of nature, and a variety of outdoor recreational activities… summer and winter fun abounds! The resort offers a central location just 45 minutes from Medford, Klamath Falls, and Ashland Oregon . We are also just a scenic 1 hour drive from Oregon’s only National Park, Crater Lake.

The Lakehouse Restaurant & Bar– overlooking the lake, this is the hub of the resort May through early October. Enjoy the company of friends and family over breakfast, lunch and dinner 7 days a week, or swap tales of the day in the warm glow of our uniquely authentic Northwest style bar. Guests and patrons will find the resort staff dedicated to service and hospitality. The Lake House Restaurant caters all events on the property and can offer. October through March the Marina Grill and Overboard Pizza shop cater to all guests needs. Small groups and Christmas parties, fun in the snow and a great place to catch simple meal and warm up by the heater.
Cabins – 32 cabins each decorated with its own distinct rustic character
Marina – Ready to outfit lake lovers with all the essentials for fun in the sun, gift and apparel shop, sundries, tackle, fuel, upgraded rental fleet, moorage, and exclusive resort’s boat ramp.
Marina Pizza Parlor 2012 – dockside dining and takeout, Open every day at 11 am in the summer.
Summer General Store – this fun store carries a wide selection of food and merchandise for the convenience of guests and local residents. Open Memorial Day through mid September.
RV Sites – 22 beautifully wooded spaces available with hookups, daily and extended rates.
Meeting and event Spaces – let our staff arrange your next event, private party, retreat, business seminar, or any special occasion. Wedding are a specialty here! – The Lodge offers catering and meeting space for small groups indoor and groups up to 150 outdoor. A new small conference room is available year round for small groups up to 15-20 people.
Additional Services – Retreat and events looking for team building and gift shop, picnic lunches, automobile fuel, restaurant dock, boat launch ramp, restrooms, showers for registered guests, and laundry room. Guide service available for fishing, hunting and other outdoor activities.
Enjoy the best of life at the lake! Great Fishing, Fly Fishing, Sailing, Hiking, Boating, Scuba Diving, Camping, Canoeing, Paddle Boats, motor boats lounging on a pontoon boat from our rental fleet, and two Championship Golf Courses Nearby. Whether you are here for a family reunion, or a team building retreat, there are hundreds of options for activities year round.
Let our team of hospitality and food service experts help you plan your next event at Beautiful Lake of the Woods Resort. With all of Southern Oregon’s finest recreation opportunities within a 1 hour drive there are no limits to the types of activities and experiences you can offer your families and groups during your stay with us.
Please review the information enclosed, you may contact our event coordinator Eric Petersen via e-mail or 805-423-3621 For Winter catering for events October through March please contact Marcy Cartwright at 866-201-4194 ext 206 Information on Lodging in Cabins and RV Park contact our business office via e-mail or

call us toll free at 866-201-4194 ext 201
We are confident that our resort will meet your expectations and surpass them at every opportunity; Our team has a long tradition of providing our guests with exceptional experiences and a truly special venue for all your event needs.
Thank You

On-Site Catering
Policies, Procedures and Regulations

Facility Rental

Lake of the Woods Resort welcomes corporate and social clients and is happy to fulfill requests for facility usage on a first-come, first-served basis as long as they do not conflict with previously scheduled events. Lake of the Woods is unable to accept large reservations June 15th through Labor day on Saturdays from 4pm to 9pm due to our Saturday BBQ with live music.

Hours

Lake Of The Woods Resort reserves the right to make specifications and restrictions on event times, including allotted times for set-up and tear-down. The Catering Sales Representative must approve these times. Also, should your function need to run beyond the contracted time, approval for such time must come from the Catering Manager. Upon such approval, it is to his/her discretion that an overtime charge be assessed.
Rooms and shelters are assigned according to attendance given at the time reservations are confirmed. Due to fluctuations in numbers and set-up requirements, Lake of the Woods Resort Catering reserves the right to change room or shelter reservations to best accommodate each group.
Set-Up
Tear-Down Set-up and tear-down must occur on the same day as the event. All equipment and materials must be removed from the facility no later than opening of the Lodge the following day. Special exceptions to these policies must be approved by the Catering Manager. All events are subject to set-up fees. Amounts vary in accordance with the facility being reserved, amount and extent of set-up required and the number to be in attendance at the event.

 Vendors

Lake of the Woods Resort operates a full catering service. No food or beverage of any kind will be permitted to be brought into Lake of the Woods Resort or to leave the premises by the host or invites. Certain circumstances may call for special consideration and are subject to the approval of the Catering Manager. The resort maintains the right to choose the caterer(s) available for service at the resort or anywhere on the grounds. In this instance, the client and all contractors hereby indemnify and hold Lake of the Woods Resort harmless from all damages or liability that may arise through the use of such contractors.

Service Fees A 20 percent service charge will be added to food, beverages and services (including admissions). All events requiring food service are subject to a fee of $19.95 per server, per hour based on one server per 20 guests.
Beverage Service Bar service is $19.95/hour per bartender with a four-hour minimum as well as bar set-up fees of $50 per bar set. The state of Oregon requires that no one under the age of 21 will be served alcohol. As a result, Resort staff reserves the right to verify age and refuse service to any person who, in their judgment, appears intoxicated.

Cake Service Lake of the Woods Resort will allow a wedding cake to be brought in by a licensed bakery or the wedding party. It is the responsibility of the client to arrange for any transporting, storage or assembly of the cake. It is required, however, that our service staff cut and serve the cake and package any remaining cake for the client. The fee for this service is $1 per person.

Final Guarantee A final guarantee of the number of guests to be served is due to Lake of the Woods Resort Catering by 10 am, three business days prior to the event. This number is not subject to reduction. If no guarantee is received, the number of guests indicated on the Catering Agreement will be considered as such. If the guaranteed attendance is less than 15 guests, an additional $100 labor charge will be assessed. Lake of the Woods Resort will not undertake to serve more than a 3 percent increase over the guarantee. You will be charged for the guarantee or the number attending, whichever is greater
All refreshments must remain within rented areas. Board of Health laws do not permit any food or beverages remaining from an event to be removed from Resort premises.

Deposits and Billing

Facility Rental 50% of the room rental fee(s) are due before Lake of the Woods Resort will hold the space.
Billing Social Engagements and other events: The entire balance of your account is due at least three working days prior to your event. All checks should be made payable to Lake of the Woods Resort or Lake House Restaurant, and the date of your event should be referenced on the check. Visa, MasterCard, American Express and Discover are also accepted. If your total account exceeds the amount paid prior to the event, the difference will be due and payable at the end of the event.

Corporate Engagements: The entire balance of your account is due upon completion of your event, and payment is due upon receipt of final invoice. All checks should be made payable to Lake of the Woods Resort or Lake House Restaurant and the date of your event should be referenced on the check. Visa, MasterCard, American Express and Discover are also accepted.

Cancellation All deposits are non-refundable without 60 days notice. If your event is cancelled less than 30 days prior to the function date, a cancellation fee of 100 percent of the site deposit will be assessed based on your original contractual agreement. This deposit is refundable with 60 days written notice and a cancellation fee of $100.00 will apply

Tax-exempt Client Tax-exempt organizations are required by state law to present a Tax-exempt Certificate along with the catering agreement.
Miscellaneous
Audio/Visual Equipment All requested audio/visual equipment will be rented from a local supplier if the resort does not have requested equipment in stock and the associated costs will be added to the final invoice.

Damages Any damage to the facility caused by a member of the client’s party or the client’s vendors will be assessed and charged to the client. The client shall also indemnify and hold Lake of the Woods Resort harmless for any injury to persons or damage except in claims due to Lake of the Woods Resort’s gross negligence.

 Decorations & Signage Lake of the Woods Resort event services will place welcome/directional signs in stanchions at strategic locations. All decorations, including centerpieces and anything attached to the walls or ceiling must have the express, written approval of Lake of the Woods Resort Catering prior to the event. Use of nails, staples, carpet tape, masking tape or any other adhesive is strictly prohibited. Confetti or similar substances may not be used during an event. Nailing into trees is expressly prohibited.

Lost & Found Lake of the Woods Resort will not be responsible for damage to or loss of articles/merchandise left on the premises prior to, during or following an event. If you do lose an item, please call the Resort office at 541-949-8300
Photography The renter may take photographs during any event. However, the renter is not granted any copyright to use such photographs for commercial use. Photo shoots are permitted and must be approved by Lake of the Woods Resort prior to the event.

Security/Liability Lake of the Woods Resort may require the renter to supply security personnel for the event at the renter’s own expense. The resort will not assume responsibility for the condition of items supplied, rented or otherwise secured by the renter and used on Lake of the Woods Resort property.
Smoking Smoking is permitted in designated areas of the resort and Forest

Special Effects Due to federal regulations in the National Forest, no fire works or pyrotechnics of any type are allowed with out a permit from the Forest Service and the State Fire Marshall

Conditions of Acceptance The preceding arrangements have been outlined on a tentative basis. As the authorized representative of this event, your signature on this agreement will confirm arrangements of the program on a definite basis. Your acceptance will be effective upon Lake of the Woods Resort’s receipt of this signed document. I have read, understood and agreed to the terms and conditions of the policies, procedures and regulations of the Catering Agreement.

Client__________________________Date______________

Meeting & Event Space Fees
Lodge Picnic Area $1000.00 per day
Lodge Picnic Area with use of stage additional fees apply for stage. $100.00
Wedding ceremony location Lake side $100.00 to $250.00
Wedding Ceremony at Gazebo Location $650 for first 4 hours, $250 per hour there after
Lodge Dining Room price depends on time and event
Lodge Bar price depends on time and event
Lodge Patio price depends on time and event.
Resort Small Group Area $45.00 4 hours $100.00 per day
Small Group area is adjacent to Cabin 22
Rainbow Bay Group Area $100 per day
Aspen Group Area $95 per day
Marina Small Conference Room $75-$100 per 4 hour block
Garbage service and general clean up, event organizers are responsible for removal of any and all decorations within 24 hours or sooner if required by facility. Facility rental does not include day use parking at Lake of the Woods Resort or nearby facilities. A group parking rate can be negotiated for your guests. Regular Day use fees of $5.00 per vehicle apply at all lake locations.

Alcohol Policy
Lake of the Woods Resort’s liquor license does not allow any alcohol to leave the grounds or be brought into the organized event areas of the resort. NO EXCEPTIONS! Specific liquor, wine or beer, as well as kegs, may also be ordered with the same guidelines used for special wine orders from the Lake House Restaurant. Lake of the Woods Resort charges a corkage fee to bring in your wine or beer to be served by resort staff at your event.
Lake of the Woods DOES NOT serve alcohol to anyone under the age of 21, please inform all guests in your party that they may be asked to present identification NO MATTER OF THEIR AGE.
If you are caught supplying alcohol to a minor on the premises you can be sited for furnishing alcohol to minors and are subject to prosecution to the full extent of the law.
Lake of the Woods Resort operates under a special use permit in a recreational partnership with the Fremont-Winema National Forest.

Special Equipment Rental Available through event services.
VGA Projector and screen $75.00 For 4 hours $100.00 per day
PA System $75.00 per 2 hour block

Amplified Music or use of public address systems:
Any and all electronically amplified sounds to include playing of recorded music, DJ services or, use of sound amplification equipment to include live performances by musicians or bands must be approved by resort management prior to the event.
CATERING MENU

Salad: (choose 1)
Classic Caesar- chopped romaine, creamy caesar dressing, croutons, shredded parmesan
Garden Salad- mixed greens, cherry tomatoes, cucumber, carrots, croutons, ranch & italian
Spinach Salad, spinach, huckleberry vinaigrette, fresh apples, candied walnuts, bleu crumbles

Accompaniment: (choose 1)
Garlic Whipped Red Potatoes
Rice Pilaf
Potato Salad
Pasta Salad
Baked Beans
Cole Slaw

Vegetables (choose 1)
Sautéed Green Beans- fresh green beans sautéed with bacon and red bell pepper
Mixed Garden Vegetables- steamed broccoli, zucchini, carrots and summer squash
Caramelized Carrots –sliced carrots with brown sugar and house seasoning

Entrée: (choose 2)
Sliced Tri-Tip with brown mushroom peppercorn demi glaze
8oz Top Sirloin with brown mushroom peppercorn demi glaze (add $1 per person)
BBQ Chicken Breast with homemade BBQ sauce
BBQ Bone-in Chicken with homemade BBQ sauce
St. Louis Ribs with homemade BBQ sauce
Vegetarian Pasta fettuccini, fresh broccoli, carrots, zucchini, cherry tomatoes, artichoke heats,
and a pesto cream sauce

Bread: (choose 1)
Fresh Baked Corn Bread
Dinner Rolls
Garlic Toast

Under 30 Guests $24.95 per person
30 to 100 Guests $22.95 per person
Over 100 $19.95 per person
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Plated Service: 1 server for every 12 guests required (more servers available upon request)
Each guest may choose 1 option from the Entrees section
All guests will receive the same, salad, accompaniment, vegetable and bread

Buffett Service: Buffett set up and tear down fee: under 50 guests $60
over 50 guests $100
Table & Chair set up fee: $1 per guest
1 server per 20 guests recommended for buffet: (refilling waters, pulling dirty
plates etc.)

Rentals: Plates, glassware, flatware and other items must be rented by the guest, or may be rented through the resort.

Servers: $19.95 per hour per server

Gratuity: 20% of total food and beverage

Iced Tea, & Lemonade $.50 per person

Corkage fee: $10 per bottle ($8 per bottle when over 10 bottles)

Kegs: $250 domestic, $300 imports/micro brew (half barrel)

 

 

 

 
APPETIZERS

3 Appetizers $6 per person
4 Appetizers $7 per person
5 Appetizers $8 per person

Caprese Skewers
Tomato Bruchetta on crostini
Olive Tapenade on crostini
Turkey, Ham and Veggie Wraps
Deli Sandwiches
Pasta Salad
Potato Salad
Cajun Mushrooms
Macaroni & Cheese
Sweet Meat Balls
Deviled Eggs
Fruit and Cheese Platter

Add $1 per person per selection:
Prosciutto Wrapped Asparagus
Fruit and Gourmet Cheese Platter
BBQ Wings
Hot Wings
Pulled Pork Dumplings

Add $2 per person per selection:
Smoked Salmon Crostini
Shrimp cocktail
Bacon Wrapped Dates
Steak Bits
Bacon Wrapped Shrimp

 
BEER AND WINE

Domestic Kegs $250
Micro or Import Kegs $300
House Wine $5 per bottle
Well Bar drinks $5
Bottled Beer $3.5 to $4

 

Thank you for considering Lake of the Woods Resort for your special event! It is our pleasure to help make your event an unforgettable one. Please contact our Event Coordinator, Eric Peterson at eric@guesthousegrill.com or (805) 423-3621 with any questions or concerns about the food and beverage catering of your event.